The Earthlink attachement is old. I have attached the newer one
(the not redundent power one).
The $825 monthly in there does not included the power change; we are
billed for the amount used per month. I estimated (in the 1st
attachment) that it should be less then $739 per month.
Sys admin is also not done by EarthLink. #3 list $340 per week
which I converted to $1360 per month (which is a little off. $16,320
per year, vs $17,680 per year) I should have it at $1474 per month.
We do need to add 6.25% Mass state Tax to the hardware costs.
Tried to include some of this below.
On 08/15/14 12:44, Lars Kurth wrote:
Hi all,
I had a quick go at putting together the budget proposal for
the Aug 20 board meeting. I noticed a few inconsistencies and
have a couple of questions
-
[2] seems to be by an order of magnitude too low – it states
low $935 setup and $825 monthly. [1] states extra costs,
where do these come from? I just want to ensure we are not
double counting anything from [3] and want to understand in
case I get probed
- I don’t know whether I
need to add any taxes -
@Don:
maybe you can help (I did reach out to Earthlink and
AllNet).
Best Regards
Lars
= Budget =
I copied the relevant portions of the budget into this email
for reference
| 2014.8e |
One-off
cost for Hardware (see [3]) |
100,000.00 |
|
|
|
|
|
100,000.00 |
100,000.00 |
|
|
100,000.00 |
|
|
| 2014.8ga |
Service charge |
15,000.00 |
|
|
|
|
|
15,000.00 |
15,000.00 |
|
0.00 |
15,000.00 |
0.00 |
0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| 2014.9e |
Manpower setup |
0.00 |
|
|
|
|
|
0.00 |
0.00 |
|
|
0.00 |
|
|
| 2014.9ga |
Service charge |
0.00 |
|
|
|
|
|
0.00 |
0.00 |
|
0.00 |
0.00 |
0.00 |
0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| 2014.10e |
COLO hosting cost |
32,000.00 |
|
|
|
|
|
32,000.00 |
32,000.00 |
|
|
8,000.00 |
12,000.00 |
12,000.00 |
|
See [1] and [2] |
0.00 |
|
|
|
0.00 |
|
|
|
|
|
|
|
|
| 2014.10ga |
Service charge |
4,800.00 |
|
|
|
|
|
4,800.00 |
4,800.00 |
|
0.00 |
1,200.00 |
1,800.00 |
1,800.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| 2014.11e |
Remote admin and support of environment |
33,750.00 |
|
|
|
|
|
33,750.00 |
33,750.00 |
|
|
11,250.00 |
11,250.00 |
11,250.00 |
|
See [3] |
0.00 |
|
|
|
0.00 |
|
|
|
|
|
|
|
|
| 2014.11ga |
Service charge |
5,062.50 |
|
|
|
|
|
5,062.50 |
5,062.50 |
|
0.00 |
1,687.50 |
1,687.50 |
1,687.50 |
= Spending Proposal =
== Attachments ==
[1] XenTestWGColoQuoteAug14.xlsx (comparing Jump and Earthlink
quotes for COLO)
[2] Earthlink-01250170-1.pdf – Earth Link Basic Quote
[3] All-Net Quote for Test WG-3.doc (Hardware cost including
ongoing support)
== Services ==
We received two quotes. The details are in the attachment –
see [1] and [2]
Summary:
* Jump: $8,700 per month plus $8,900 setup.
* EarthLink:
* (EL.PM) $3,000 per month,
* (EL.SETUP) $9,400 setup.
* Tax (PM
and setup)?
Earthlink has no tax. No tax on the AllNet setup costs.
The WG therefore recommends we go with EarthLink.
== Hardware and Support ==
We received a quote from All-Net (see [3]).
We only have one quote for Hardware at this stage, but will
use the spec to get one from the Linux Foundation and chose
the cheaper one.
Note:
One WG
member was slightly concerned about not having enough
diversity when it comes to HW vendors. Propose to add 10%
contingency to allow the WG to chose a more suitable set of
machines.
Summary:
Hardware (24 whitebox test servers, 2 main servers,
concentrators, switches etc): (AN.HW) $53,079
Contingency: (AN.CONT) $5,308
Installation (100 hours labor): (AN.SETUP) $8,500
Support (annual): (AN.SUPPORT) $17,680
Tax?:
(AN.TAX) ???
Tax?:
(AN.SUPPORT.TAX) ???
The WG recommends we accept this quote.
== Mapping Against Budget Categories ==
2014.8e: One-off cost for Hardware : $100000
From this we cover:
* (AN.HW) $53,079
* (AN.CONT) $5,308
* (AN.SETUP) $8,500
* (EL.SETUP) $9,500
* (AN.TAX +
EL.SETUP.TAX) ???
What ever hardware AllNet buys does have a 6.25% tax.
The proposal would be to approve spending of 76387 as a
one-off payment
2014.10e: COLO hosting – in
2014 $32000 – for a full year $36000
From this we cover:
* (EL.PM) $3,000 per month or $36000 per annum
*
(EL.PM.TAX) ????
EarthLink has stated no tax.
The
proposal would be to approve spending of $36000 per annum for
COLO space for a term of 3 years
2014.11e:
Remote admin and support of environment – in 2014 $33750 – for a
full year $45000
From this budget item we cover
*
(AN.SUPPORT) $17,680
* Tax?:
(AN.SUPPORT.TAX) ????
I do not know of any tax.
The proposal would be to approve spending
of $17,680 per annum for support as per [1]
I think this is #3 (#1 was too low).
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-Don Slutz
|
