Hi all,
I had a quick go at putting together the budget proposal for the Aug 20 board meeting. I noticed a few inconsistencies and have a couple of questions
-
[2] seems to be by an order of magnitude too low – it states low $935 setup and $825 monthly. [1] states extra costs, where do these come from? I just want to ensure we are not double counting anything from [3] and want to understand in case I get probed
- I don’t know whether I need to add any taxes -
@Don: maybe you can help (I did reach out to Earthlink and AllNet).
Best Regards
Lars
= Budget =
I copied the relevant portions of the budget into this email for reference
| 2014.8e |
One-off cost for Hardware (see [3]) |
100,000.00 |
|
|
|
|
|
100,000.00 |
100,000.00 |
|
|
100,000.00 |
|
|
| 2014.8ga |
Service charge |
15,000.00 |
|
|
|
|
|
15,000.00 |
15,000.00 |
|
0.00 |
15,000.00 |
0.00 |
0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| 2014.9e |
Manpower setup |
0.00 |
|
|
|
|
|
0.00 |
0.00 |
|
|
0.00 |
|
|
| 2014.9ga |
Service charge |
0.00 |
|
|
|
|
|
0.00 |
0.00 |
|
0.00 |
0.00 |
0.00 |
0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| 2014.10e |
COLO hosting cost |
32,000.00 |
|
|
|
|
|
32,000.00 |
32,000.00 |
|
|
8,000.00 |
12,000.00 |
12,000.00 |
|
See [1] and [2] |
0.00 |
|
|
|
0.00 |
|
|
|
|
|
|
|
|
| 2014.10ga |
Service charge |
4,800.00 |
|
|
|
|
|
4,800.00 |
4,800.00 |
|
0.00 |
1,200.00 |
1,800.00 |
1,800.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| 2014.11e |
Remote admin and support of environment |
33,750.00 |
|
|
|
|
|
33,750.00 |
33,750.00 |
|
|
11,250.00 |
11,250.00 |
11,250.00 |
|
See [3] |
0.00 |
|
|
|
0.00 |
|
|
|
|
|
|
|
|
| 2014.11ga |
Service charge |
5,062.50 |
|
|
|
|
|
5,062.50 |
5,062.50 |
|
0.00 |
1,687.50 |
1,687.50 |
1,687.50 |
= Spending Proposal =
== Attachments ==
[1] XenTestWGColoQuoteAug14.xlsx (comparing Jump and Earthlink quotes for COLO)
[2] Earthlink-01250170-1.pdf – Earth Link Basic Quote
[3] All-Net Quote for Test WG-3.doc (Hardware cost including ongoing support)
== Services ==
We received two quotes. The details are in the attachment – see [1] and [2]
Summary:
* Jump: $8,700 per month plus $8,900 setup.
* EarthLink:
* (EL.PM) $3,000 per month,
* (EL.SETUP) $9,400 setup.
* Tax (PM and setup)?
The WG therefore recommends we go with EarthLink.
== Hardware and Support ==
We received a quote from All-Net (see [3]).
We only have one quote for Hardware at this stage, but will use the spec to get one from the Linux Foundation and chose the cheaper one.
Note:
One WG member was slightly concerned about not having enough diversity when it comes to HW vendors. Propose to add 10% contingency to allow the WG to chose a more suitable set of machines.
Summary:
Hardware (24 whitebox test servers, 2 main servers, concentrators, switches etc): (AN.HW) $53,079
Contingency: (AN.CONT) $5,308
Installation (100 hours labor): (AN.SETUP) $8,500
Support (annual): (AN.SUPPORT) $17,680
Tax?: (AN.TAX) ???
Tax?: (AN.SUPPORT.TAX) ???
The WG recommends we accept this quote.
== Mapping Against Budget Categories ==
2014.8e: One-off cost for Hardware : $100000
From this we cover:
* (AN.HW) $53,079
* (AN.CONT) $5,308
* (AN.SETUP) $8,500
* (EL.SETUP) $9,500
* (AN.TAX + EL.SETUP.TAX) ???
The proposal would be to approve spending of 76387 as a one-off payment
2014.10e: COLO hosting – in 2014 $32000 – for a full year $36000
2014.11e: Remote admin and support of environment – in 2014 $33750 – for a full year $45000
