Hi all,
I think I have everything now
Please do review by Monday though
Best Regards
Lars
= Budget =
I copied the relevant portions of the budget into this email for reference
|
2014.8e |
One-off cost for Hardware (see [3]) |
100,000.00 |
|
|
|
|
|
100,000.00 |
100,000.00 |
|
|
100,000.00 |
|
|
|
2014.8ga |
Service charge |
15,000.00 |
|
|
|
|
|
15,000.00 |
15,000.00 |
|
0.00 |
15,000.00 |
0.00 |
0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2014.9e |
Manpower setup |
0.00 |
|
|
|
|
|
0.00 |
0.00 |
|
|
0.00 |
|
|
|
2014.9ga |
Service charge |
0.00 |
|
|
|
|
|
0.00 |
0.00 |
|
0.00 |
0.00 |
0.00 |
0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2014.10e |
COLO hosting cost |
32,000.00 |
|
|
|
|
|
32,000.00 |
32,000.00 |
|
|
8,000.00 |
12,000.00 |
12,000.00 |
|
|
See [1] and [2] |
0.00 |
|
|
|
0.00 |
|
|
|
|
|
|
|
|
|
2014.10ga |
Service charge |
4,800.00 |
|
|
|
|
|
4,800.00 |
4,800.00 |
|
0.00 |
1,200.00 |
1,800.00 |
1,800.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2014.11e |
Remote admin and support of environment |
33,750.00 |
|
|
|
|
|
33,750.00 |
33,750.00 |
|
|
11,250.00 |
11,250.00 |
11,250.00 |
|
|
See [3] |
0.00 |
|
|
|
0.00 |
|
|
|
|
|
|
|
|
|
2014.11ga |
Service charge |
5,062.50 |
|
|
|
|
|
5,062.50 |
5,062.50 |
|
0.00 |
1,687.50 |
1,687.50 |
1,687.50 |
= Spending Proposal =
== Attachments ==
[1] XenTestWGColoQuoteAug14.xlsx (comparing Jump and Earthlink quotes for COLO including power budget, etc)
[2] Earthlink primary power01250170-3.pdf – Earth Link Basic Quote (excluding power)
[3] All-Net Quote for Test WG-3.doc (Hardware cost including ongoing support)
== Services (COLO cost, power and support) ==
We received two quotes: [3] compares
Summary:
* Jump: $8,700 per month plus $8,900 setup.
* EarthLink and All-net: $3300 per month, $9,500 setup
The WG therefore recommends we go with EarthLink and All-Net (who will also procure and set-up the hardware for us)
=== Mapping to service charges in Budget ==
2014.10e: COLO hosting – in 2014 $32000 – for a full year $36000
2014.11e: Remote admin and support of environment – in 2014 $33750 – for a full year $45000
—
This makes: $65750 for this year 2014 and $81000 for a full year
As per the quotes, one-off setup charges are
* Earthlink: $935
* Allnet: $8500
* No tax
—
Total: $9435 – propose to approve $9500 with contingency
As per the quotes, monthly charges are:
* Earthlink: $824
* Power (estimated): $850
* Allnet (support): $1474
* No tax
—
Total: $3148 per month – propose to approve $3300 with contingency
This would put us at an annual run-rate to host and maintain the COLO at $39600 (when we budgeted $81000) and give us scope for some extension
For 2014 in the worst case the budget impact will be $9500 + 4 x $3300 = $22700 (when we budgeted $65750)
Note that the Earthlink contract is for 3 years
== Hardware ==
We received a quote from All-Net (see [3]).
We only have one quote for Hardware at this stage, but will use the spec to get one from the Linux Foundation and chose the cheaper one.
Note:
One WG member was slightly concerned about not having enough diversity when it comes to HW vendors in the proposal. Propose to add 10% contingency to allow the WG to chose a more suitable set of machines.
Summary:
* Hardware (24 whitebox test servers, 2 main servers, concentrators, switches etc): (AN.HW) $53,079
* Contingency: $5,308
* MA sales TAX @ %6.25
—
Total: $58388
The WG recommends we accept this quote.
=== Mapping to HW costing Budget ==
2014.8e: One-off cost for Hardware : $100000
The proposal would be to approve spending of $6000 as a one-off payment. We will ask the Linux Foundation to provide an alternative quote and will go for the cheaper one, if more than 10% cheaper. If not, we will stick with the All-Net quote as it is more
desirable if the HW is ordered, installed and maintained by All-Net
