Re: [Xen-devel] IMPORTANT INFO FOR MENTORS: Outreachy and GSoc deadlines (Outreachy March 30, GSoC April 4) + Next Steps

["Christiano F. Haesbaert" <haesbaert@xxxxxxxxxxxxx>]

Adding Harshit to the llist.

On 28 March 2017 at 17:49, Wei Liu <wei.liu2@xxxxxxxxxx> wrote:
> Add Juergen to CC
>
> Juergen is the mentor for Felix's second project.
>
> On Tue, Mar 28, 2017 at 04:29:40PM +0100, Lars Kurth wrote:
>> Hi everyone,
>>
>> on the TO list: mailing lists where people have submitted queries and/or 
>> have projects and program coordinators
>> on the CC list: possible mentors I have seen engaging with applicants (for 
>> the Hypervisor I also added committers@)
>>
>> @Mindy: could you please look at the Mirage OS section below and check 
>> whether I missed anyone. Also, can you confirm the mentor for the item 
>> marked in red below.
>>
>> If I missed anyone, please reply and add them in the CC list. The lists are 
>> established by searching for GSoC, Outreachy in the mailing list archives. I 
>> would have missed mentors / applicants, which did not use these keywords.
>>
>> A quick reminder that the application deadlines are coming up. Note that 
>> they are different for GSoC and Outreachy
>> * March 30: Application deadline for Outreachy (but applicants can edit 
>> applications submitted until April 28th and can still work on the required 
>> micro-tasks until the 28th)
>> * April 3: Application deadline for GSoC. This is a hard deadline
>>
>> == IMPORTANT ACTIONS/INFO for MENTORS ==
>> * Please remind possible applicants of these deadlines: the application 
>> system for Outreachy is at https://outreachy.gnome.org 
>> <https://outreachy.gnome.org/>, for GSoC at 
>> https://summerofcode.withgoogle.com/get-started/ 
>> <https://summerofcode.withgoogle.com/get-started/>
>> * Also we will only allow each MENTOR to mentor one applicant. If you have 
>> several, you should direct them to another project or ask them to make two 
>> submissions, such that they don't loose out. In situations where we have two 
>> people applying for the same project, we will require that you choose the 
>> best applicant.
>>
>> This next step is important: we need to have mentors assigned to proposal to 
>> get them processed
>> * Outreachy:
>>   1) Create an account on https://outreachy.gnome.org 
>> <https://outreachy.gnome.org/?q=view_projects&prg=8&a=apply&c=mentor>,
>>   2) Sign up as mentor at 
>> https://outreachy.gnome.org/?q=view_projects&prg=8&a=apply&c=mentor 
>> <https://outreachy.gnome.org/?q=view_projects&prg=8&a=apply&c=mentor>, 
>> choose Xen Project
>>
>> * GSoC:
>>   1) I will invite everyone on the CC list as mentor to make things easier 
>> for you. If you know your applicant will NOT apply for GSoC, but Outreachy 
>> only, ignore the request. Otherwise accept.
>>
>> Outreachy or GSoC?
>> This Outreachy round coincides with Google Summer of Code, and we have 
>> several candidates which may qualify for both. Please encourage any 
>> applicants you know are students to apply for GSoC. When you encourage them 
>> to apply, please let them know that GSoC stipends are now variable based on 
>> location, so they may get a lower GSoC stipend than the fixed Outreachy flat 
>> stipend of $5,500. Please make sure applicants aren't surprised by this 
>> change by pointing them to 
>> https://wiki.gnome.org/Outreachy#Is_Google_Summer_of_Code_right_for_you 
>> <https://wiki.gnome.org/Outreachy#Is_Google_Summer_of_Code_right_for_you>
>>
>> GSoC risks
>> Note that we will be assigned a number of GSoC slots based on the number of 
>> applicants and mentors. We will not know until sometimes after April 4th, 
>> how many slots we will get assigned. This means that good applicants
>>
>> Too few Outreachy applicants?
>> I don't quite know whether we have anyone who will apply for Outreachy. Can 
>> those, who have been dealing with potential Outreachy applicants raise their 
>> hands by replying to this section!
>>
>> == NEXT STEPS ==
>> I am aiming to set up a meeting amongst all mentors on APRIL 11 and APRIL 18 
>> to assess the candidates. I intend to choose a 15:00 time-slot for each.
>> If you can't make it please scream.
>>
>> == APPLICATIONS IN THE APPLICATION SYSTEM SO FAR ==
>> * GSoC: 3
>> * Outreachy: 0
>>
>> == Conversations on lists regarding Outreachy / GSoC ==
>>
>> Mirage OS
>> * No Outreachy applicants : is this correct?
>> * GSoC: Mentor: Thomas Gazagnaire?; Applicant: David Udelson
>> * GSoC: Mentor: Christiano F. Haesbaert, Applicant: Harshit Daga
>> * GSoC: Mentor: Rudi Grinberg and/or Nik Sultana , Applicant: Haiyu Yang
>>
>> Infra
>> * GSoC (or Outreachy - may not qualify; TBD), Mentor: Jesus M. 
>> Gonzalez-Barahona & Lars Kurth, Applicant: Gayathri Menakath
>>
>> Hypervisor Team (including MiniOS)
>> * No Outreachy applicants : is this correct?
>> * GSoC: Mentor: Stefano Stabellini or Julien Grall, Applicant: Zhongze Liu
>> * GSoC: Mentor: Stefano Stabellini or Julien Grall, Applicant: Luca Miccio
>> * GSoC: Mentor: Stefano Stabellini or Julien Grall, Applicant: Methuku 
>> Karthik
>> * GSoC: Mentor: Wei Liu, Applicant: Felix Schmoll (2 separate projects)
>> * GSoC: Mentor: Wei Liu or Doug Goldstein (has not responded to applicant), 
>> Applicant: Saurav Sachidanand
>>
>> Best Regards
>> Lars
>>
>>
>>

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