Re: [Xen-devel] IMPORTANT INFO FOR MENTORS: Outreachy and GSoc deadlines (Outreachy March 30, GSoC April 4) + Next Steps

[Wei Liu <wei.liu2@xxxxxxxxxx>]

Add Juergen to CC

Juergen is the mentor for Felix's second project.

On Tue, Mar 28, 2017 at 04:29:40PM +0100, Lars Kurth wrote:
> Hi everyone,
> 
> on the TO list: mailing lists where people have submitted queries and/or have 
> projects and program coordinators
> on the CC list: possible mentors I have seen engaging with applicants (for 
> the Hypervisor I also added committers@)
> 
> @Mindy: could you please look at the Mirage OS section below and check 
> whether I missed anyone. Also, can you confirm the mentor for the item marked 
> in red below.
> 
> If I missed anyone, please reply and add them in the CC list. The lists are 
> established by searching for GSoC, Outreachy in the mailing list archives. I 
> would have missed mentors / applicants, which did not use these keywords.
> 
> A quick reminder that the application deadlines are coming up. Note that they 
> are different for GSoC and Outreachy
> * March 30: Application deadline for Outreachy (but applicants can edit 
> applications submitted until April 28th and can still work on the required 
> micro-tasks until the 28th) 
> * April 3: Application deadline for GSoC. This is a hard deadline
> 
> == IMPORTANT ACTIONS/INFO for MENTORS ==
> * Please remind possible applicants of these deadlines: the application 
> system for Outreachy is at https://outreachy.gnome.org 
> <https://outreachy.gnome.org/>, for GSoC at 
> https://summerofcode.withgoogle.com/get-started/ 
> <https://summerofcode.withgoogle.com/get-started/>
> * Also we will only allow each MENTOR to mentor one applicant. If you have 
> several, you should direct them to another project or ask them to make two 
> submissions, such that they don't loose out. In situations where we have two 
> people applying for the same project, we will require that you choose the 
> best applicant.
> 
> This next step is important: we need to have mentors assigned to proposal to 
> get them processed
> * Outreachy: 
>   1) Create an account on https://outreachy.gnome.org 
> <https://outreachy.gnome.org/?q=view_projects&prg=8&a=apply&c=mentor>, 
>   2) Sign up as mentor at 
> https://outreachy.gnome.org/?q=view_projects&prg=8&a=apply&c=mentor 
> <https://outreachy.gnome.org/?q=view_projects&prg=8&a=apply&c=mentor>, choose 
> Xen Project
> 
> * GSoC: 
>   1) I will invite everyone on the CC list as mentor to make things easier 
> for you. If you know your applicant will NOT apply for GSoC, but Outreachy 
> only, ignore the request. Otherwise accept.
> 
> Outreachy or GSoC?
> This Outreachy round coincides with Google Summer of Code, and we have 
> several candidates which may qualify for both. Please encourage any 
> applicants you know are students to apply for GSoC. When you encourage them 
> to apply, please let them know that GSoC stipends are now variable based on 
> location, so they may get a lower GSoC stipend than the fixed Outreachy flat 
> stipend of $5,500. Please make sure applicants aren't surprised by this 
> change by pointing them to 
> https://wiki.gnome.org/Outreachy#Is_Google_Summer_of_Code_right_for_you 
> <https://wiki.gnome.org/Outreachy#Is_Google_Summer_of_Code_right_for_you>
> 
> GSoC risks
> Note that we will be assigned a number of GSoC slots based on the number of 
> applicants and mentors. We will not know until sometimes after April 4th, how 
> many slots we will get assigned. This means that good applicants 
> 
> Too few Outreachy applicants?
> I don't quite know whether we have anyone who will apply for Outreachy. Can 
> those, who have been dealing with potential Outreachy applicants raise their 
> hands by replying to this section!
> 
> == NEXT STEPS ==
> I am aiming to set up a meeting amongst all mentors on APRIL 11 and APRIL 18 
> to assess the candidates. I intend to choose a 15:00 time-slot for each.
> If you can't make it please scream.
> 
> == APPLICATIONS IN THE APPLICATION SYSTEM SO FAR ==
> * GSoC: 3
> * Outreachy: 0
> 
> == Conversations on lists regarding Outreachy / GSoC ==
> 
> Mirage OS
> * No Outreachy applicants : is this correct?
> * GSoC: Mentor: Thomas Gazagnaire?; Applicant: David Udelson 
> * GSoC: Mentor: Christiano F. Haesbaert, Applicant: Harshit Daga
> * GSoC: Mentor: Rudi Grinberg and/or Nik Sultana , Applicant: Haiyu Yang 
> 
> Infra
> * GSoC (or Outreachy - may not qualify; TBD), Mentor: Jesus M. 
> Gonzalez-Barahona & Lars Kurth, Applicant: Gayathri Menakath 
> 
> Hypervisor Team (including MiniOS)
> * No Outreachy applicants : is this correct?
> * GSoC: Mentor: Stefano Stabellini or Julien Grall, Applicant: Zhongze Liu
> * GSoC: Mentor: Stefano Stabellini or Julien Grall, Applicant: Luca Miccio
> * GSoC: Mentor: Stefano Stabellini or Julien Grall, Applicant: Methuku 
> Karthik 
> * GSoC: Mentor: Wei Liu, Applicant: Felix Schmoll (2 separate projects) 
> * GSoC: Mentor: Wei Liu or Doug Goldstein (has not responded to applicant), 
> Applicant: Saurav Sachidanand 
> 
> Best Regards
> Lars
> 
> 
> 

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