Governance change proposal on small updates

[Kelly Choi <kelly.choi@xxxxxxxxx>]

Hi all,

I am proposing a small change in how we update non-trivial matters in our governance.

Currently, any governance change requires a formal vote. However, there will be times when this is unnecessary and would hinder progress in the project. For example, my previous email proposal on changes to clarity and inclusivity language. As it stands, I have not received any pushback or feedback from the community. 

To help us progress faster, I would suggest the following:

- Small changes will still need to be proposed to xen-devel and the community

- The community is welcome to give as much feedback as necessary before any changes are made

- Proposals can be changed/updated as needed, then resubmitted to the community 

- Anyone can object to these changes or call a vote within 30 days of the proposal if deemed necessary

- A committer must ack the change for it to go ahead

- If the community manager does not hear any feedback within 30 days, the changes can be acked by a committer and put into the governance

- All important matters and policy changes to the community will still go through a formal voting process. This change only applies to small matters within the governance. 

Examples:

- Wording or spelling changes

- Updating small sentences or clarity changes

- Adding examples to existing code of conduct policies

I welcome your thoughts on the above proposal. 

Please reply by 14th January 2024 should you have any objections to this. 

If by lazy consensus I do not hear back from this date, I will assume I have your agreement on this. 

Many thanks,

Kelly Choi

Community Manager

Xen Project 

On Fri, Nov 24, 2023 at 10:57 AM Kelly Choi <kelly.choi@xxxxxxxxx> wrote:

Hi all, 

Please see an updated Governance PR on GitLab here:

https://gitlab.com/xen-project/governance/governance/-/merge_requests/1 

Comments:

Revise code of conduct for enhanced clarity, inclusivity, and accountability

In response to valuable feedback from community members and in alignment with our ongoing commitment to creating a safe and welcoming space for collaboration, this commit refines the code of conduct. The changes focus on:

• Clarity: Rewording sections to eliminate ambiguity and ensure that expectations are clearly communicated.
• Inclusivity: Adding language to emphasize our dedication to diversity and inclusion, and providing examples to illustrate the types of behavior we encourage.

These updates aim to foster a more positive and collaborative atmosphere within our community. Please review the changes and don't hesitate to provide further input or suggestions.

Note that the patches should be read as a whole; I'm still learning git and using the gitlab UI, which doesn't have a way to do history editing.

Many thanks,

Kelly Choi

Open Source Community Manager

XenServer, Cloud Software Group