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Re: [Xen-devel] Moving Forward on XenSummit

> On Mar 24, 2020, at 8:07 PM, Rich Persaud <persaur@xxxxxxxxx> wrote:
> On Mar 24, 2020, at 14:03, George Dunlap <george.dunlap@xxxxxxxxxx> wrote:
>> I wanted to let everyone know that the XenProject is moving forward with 
>> plans to hold XenSummit this year, one way or another.
>> There are two basic approaches the Advisory Board has been considering:  
>> Postponing the even until later in the year, or holding a virtual event 
>> during the same timeframe.  Additionally, if we hold a virtual event during 
>> the same timeframe, the Board wants to keep the option open of having a 
>> smaller, in-person event later in the year, if circumstances permit.
> Due to variation in scope/timing of geo and company restrictions on travel, 
> could some speakers present remotely for the in-person event?  
> Could the Xen Summit CFP be re-opened for those who can present virtually, 
> who may not have submitted due to travel restrictions?

Hey Rich,

Thanks for the suggestion.  Opening up the CFP, redoing the schedule, and so on 
is a reasonable amount of extra work for the LF people to do (it’s quite a bit 
of machinery); and it wouldn’t really make sense to open up the actual CFP 
until we know that it’s going to actually be a virtual event rather than a 
physical one. 

I think a better option would be to tell people to submit talks as design 
sessions, once the design session website is up, perhaps marked with [TALK] in 
the title or something.  Then a week beforehand we can consider whether it’s 
worth moving some of the [TALK] slots to a “plenary-session” specific time, or 
just leaving them to be scheduled with the rest of the design sessions.

Does that sound reasonable?




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