Re: [Xen-devel] [Xen-API] [XenARM] IMPORTANT: Changes to XenSummit Format : Please vote!

[Konrad Rzeszutek Wilk <konrad.wilk@xxxxxxxxxx>]

On Mon, Apr 23, 2012 at 09:53:56AM +0100, Ian Campbell wrote:
> On Fri, 2012-04-20 at 18:16 +0100, Lars Kurth wrote:
> > Hi everybody,
> > 
> > I have been talking to a number of the key contributors to the project 
> > regarding XenSummit and got feedback on the format of XenSummit. Please 
> > read, if you are active in the community and DO VOTE!
> > 
> > Cheers
> > Lars
> > 
> > Change of date in CFP!
> > ======================
> > First I wanted to annouce that we are extending the CFP from May 1st to 
> > 15th of June. Key community members felt that May 1 is too early. In 
> > particular because we have closed the CFP 5-6 weeks before the event in 
> > the past. Due to contractual issues June 15th is the last day we can do 
> > though.
> > 
> > Proposal! PLEASE READ!
> > ======================
> > A number of vendors felt we should change the format of XenSummit to be 
> > more like the Linux Kernel Summit. I.e.
> > a) An invite only event for the top 20-30 developers of the project
> > b) The main focus would be around finding technical solutions and making 
> > decisions
> 
> IMHO this sort of event would make a great addition to the XenSummit
> program rather than a replacement for it. i.e. a single day before the
> main event (which remains two days).
> 
> > I can see the merit of this, but it is too late to do this for all of 
> > XenSummit due to event contracts that havce been signed.
> >
> > However we have a number of options, moving towards this:
> > 1) Start half a day early and have an invite only XenDev Event event on 
> > Sunday afteroon
> > 2) Cut XenSummit short by 1/2 day and append the XenDev event. This may 
> > incur some financial penalties for Xen.org and the overall ticket cost 
> > may have to be higher than in the past.
> > 3) Do the invite only meeting in parallel with XenSummit. I have an 
> > additional large room on TUE the 27th, which we could use for this and I 
> > also have two break-out rooms and can allocate one of them to the XenDev 
> > event (these were intended for people sitting together and hacking on 
> > stuff and/or BoFs). There are several options: hold the XenDev event on
> > 3.1) 26th afternoon
> > 3.2) 27th morning
> > 3.3) 27th afternoon
> > 
> > In my view option 1) and 3.1) have the advantage that we can report back 
> > to XenSummit, that nobody will miss key talks and that people can sit 
> > together in the break-out rooms.
> > 
> > Vote
> > ====
> > Please vote by providing. Vote closes by the 27th. Vote by replying to 
> > this mail with ...
> > -1: none of the above (i.e. I dont want a XenDev event)
> > +1 for a DevMeeting on sunday (aka for proposal 1)
> > +1 for cutting XenSummit short (aka for proposal 2)
> > +1 for parallel 26th PM (aka proposal 3.1)
> > +1 for parallel 27th AM (aka proposal 3.2)
> > +1 for parallel 27th PM (aka proposal 3.3)
> 
> Family commitments prevent me attending this year so I'll abstain on the
> specifics of the date this time around and vote on the general
> principal:
> +1 for a XenDev event to precede each XenSummit

+1 for that. Even if it means just hitting the local <favorite coffeeshop>
if the crowd is small.

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