Re: [Xen-API] [Xen-devel] Location of next Xen Project Developer Summit / User Summit (please respond by end of September)

[Olivier Lambert <lambert.olivier@xxxxxxxxx>]

FOSDEM in Europe + LinuxCon US is a good combo for Xen :) (like it was in 2013)

So +1

On Mon, Sep 22, 2014 at 12:15 PM, George Dunlap
<George.Dunlap@xxxxxxxxxxxxx> wrote:
> On Thu, Sep 18, 2014 at 1:30 AM, Lars Kurth <lars.kurth.xen@xxxxxxxxx> wrote:
>> Hi all,
>>
>> I am CCâing all the subprojects (and project leads of sub projects who are 
>> not yet fully operational in terms of infrastructure) to get feedback on 
>> next years events. I know we all agreed that we would alternate between 
>> Europe and the US, but this may be challenging next year, because there may 
>> not be enough space. So I wanted to get your feed and will need to make a 
>> decision before the next Advisory Board meeting in October. Ideally well 
>> before.
>>
>> Let me lay out what I know.
>> * LinuxCon US will be in Seattle Aug 17-19
>> * Linux Plumbers will be in Seattle Aug 19, with mini summits Aug 20 & 21st
>> * There will also be a new Container Con Aug 20 & 21st
>> * KVM Forum is thinking but have not decided to be in Seattle also sometimes 
>> between Aug 19 - 21st
>> * There is just enough space for a Xen Project Summit from Aug 19 - 21st
>> * LinuxCon EU is most likely in Brussels end of September, but it is likely 
>> that there is not enough space
>>
>> I also want to move back to a model where we donât have a separate user and 
>> developer summit. It is to expensive and too hard to organise. What we would 
>> do is have these semi-separate (e.g. User Summit before the Dev Summit) and 
>> we allow users to stay on and attend the Dev Summit using some discounted 
>> tickets if they want. The main rationale is to save cost and get maximum 
>> impact from sponsorships to subsidise the event(s).
>>
>> But we need to make a decision pretty soon. My thinking was the following:
>> * Developer Summit on 20 & 21st
>> * Developer Meeting, Board Meetings, Hackspace and Working Group would be 
>> held on the 19th.
>> * We could also have a User Focussed Day on the 19th - the limitation is 
>> that on the 19th we cannot get rooms holding more than 60 people
>> * Try to do something together with KVM Forum (E.g. a joint social event or 
>> something - assuming they buy into it and decide for Seattle, or a joint 
>> Hackathon)
>> * The problem is that this would be a very intensive week and that some 
>> people may have to juggle schedules as they may have to attend several 
>> events.
>>
>> On the other hand, there is likely not enough space to co-locate with 
>> LinuxCon EU. And we always also have a very big presence at FOSDEM in 
>> Brussels. So co-locating seems not quite right, as we are almost competing 
>> with ourselves in the same location that year.
>>
>> Please let me know what your preferences are. I can then get back to the 
>> Advisory Board and get this closed. And I need to know before the end of the 
>> month as otherwise we will run out of options.
>
> Your reasoning here sounds sensible to me.
>
>  -George
>
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